FAQ-Frequently asked questions about reporting Social Security numbers electronically - April 19, 2012

You can still file your taxes, but you need to enter zeros for all the Social Security digits; if the system will not accept zeros, leave it blank.

You will need to have the following information available when calling:

 

• Employer’s name
• ESD reference number
• The quarter you are filing
• Invalid/unacceptable SSN
• Employee’s name
• Hours and wages

Note: Please do not use unsecured email to send Social Security Numbers.

If further assistance is needed, please call 360-902-9477.

Stop using that Social Security number. It doesn’t correspond to the employee you’re reporting. You’re still required to report the wages of the employee, so either get the individual’s actual Social Security number or leave the Social Security number blank.

Yes, there are monetary penalties for submitting incomplete forms, but the penalties are steeper for failing to report employees.

The penalties for filing an incomplete report are as follows:

• 10 percent of any quarterly contributions due up to $250, but not less than $75 for the second occurrence; $150 for the third occurrence; and $250 for the fourth and subsequent occurrences.


• If no contributions are due for a given quarter, you will be penalized $75 for the second occurrence; $150 for the third occurrence; and $250 for the fourth and subsequent occurrences.

No. We can’t help businesses with employment decisions.

Yes. You can send your written request for a waiver by email, mail or fax. The information you provide will help us make a decision. If you have questions about the waiver procedure, call 360-902-9477.

Mail	Email
Employment Security Department	properreportingsvc@esd.wa.gov
UI Tax Administration
P.O. Box 9046	Fax
Olympia, WA 98507-9046	360-902-9660

We have ten district tax offices to serve you. If you are a new employer, call 360-902-9360 for assistance.