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Shared-Work Program – the smart alternative to layoffs

If you are facing a temporary decline in business, the Shared-Work Program offers you an alternative to laying off workers. Instead, you can reduce the work hours of your permanent employees, and the workers can collect partial unemployment benefits to replace a portion of their lost wages. This translates into immediate payroll savings and prevents the loss of your skilled employees. Watch the shared work video (Windows Media Video, 23 MB) to learn more!

A 2014 customer survey (PDF, 306KB) showed that the program is helping businesses stay afloat, and nearly 97 percent of participating employers would recommend Shared Work to other struggling businesses.

Special incentive to participate in Shared Work!

Benefits paid by the federal government will not be charged to your experience-rating account and, thus, will not affect your tax rate.

That's because the U.S. Congress was so impressed at the success of Washington’s Shared-Work Program that it passed legislation in 2012 encouraging all states to create similar programs or to make existing programs even more accessible. As an incentive, Congress agreed to have the federal government cover most of the cost of Shared-Work benefits from July 2012 through June 2015.

The federal government is currently covering 92.8 percent of the Shared-Work benefit costs. That’s a pretty good deal!

Participation requirements

For businesses

  • Must be legally registered in Washington for at least six months prior to applying for the program.
  • Must be current on unemployment taxes or be current on a payment contract.
  • You must have a minimum of two permanent employees enrolled in the Shared Work Plan.
  • Must be in compliance with IRS, state, county and municipal laws, rules and ordinances.
  • May reduce work hours of participating employees by at least 10 percent, but no more than 50 percent. (A 40-hour employee can be reduced by at least 4 hours, but not more than 20 hours.)

For employees of the business who are enrolled in the program

  • Hired permanent and paid hourly (corporate officers are not eligible).
  • Eligible for regular unemployment benefits.
  • Able and available to work all hours offered by the Shared-Work employer.

Restrictions

  • Not designed to support seasonal businesses during the off-season.
  • May not be used for corporate officers.


Length of plan

A Shared-Work plan can last up to one year. If your request is for less than a year, it still counts as your one plan for the year. In most instances, it is best to open a plan for the full year so it will be available if you need it.

Administration

You will deal directly and exclusively with the Shared-Work Unit in Olympia on all matters about your plan and your participating employees' unemployment claims.

The bottom line

The Shared-Work Program saves you money and keeps your skilled work force intact.

Employees are spared the hardships of full unemployment and get more income than if they were fully laid off.

For more details, see Shared-Work laws and Shared-Work regulations.

Shared-Work forms

Shared-Work forms are available online as Microsoft Excel or Adobe Portable Document Format (PDF) files. You need Adobe Acrobat Reader to view PDF files. You can download this free software directly from Adobe.

Select a link below to open a form, then select "Save As" to save a copy to your hard drive. If you prefer, place your cursor over the link and then right-click your mouse button to open the dialog window. Select "Save Target As" to save the document to your computer.

If you use Excel or PDF to complete the Shared-Work application packet, you can upload your application from the link below.

Instructions for uploading the Shared-Work form:

  1. Save the application packet to your hard drive. Please include your company’s name in the file name.
  2. After completing the forms, please sign and date them. A signature for the collective bargaining agent is necessary, if applicable.
  3. Scan or copy the original with signatures before you select the “Upload Shared-Work form” link below.
  4. Select the “Browse” button to choose the completed document files to upload from your saved document.
  5. When the named document you choose to upload appears in the text box, select the “Upload” button to send the document to the Shared-Work Unit. 

If you are not able to upload, you may fax or mail completed forms, with signatures.

Fax
800-701-7754

Mail
Shared Work Program
P.O. Box 9046
Olympia, Wa 98507 

Click to upload forms

Shared-Work forms:



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