(1) Non-permanent full-time position
Expected Duration: December 1, 2009 - June 30, 2010

The opportunity
WorkSource Spokane is seeking an Office Assistant 3 to contribute to the achievement of our team goals. We need someone who can communicate effectively, resolve problems, compose professional office correspondence, establish and maintain complex electronic or manual file systems or data base files, review and verify fiscal reports for accuracy, and order, receive and maintain supplies. Your support will allow other staff to effectively complete their tasks of delivering superior employment services.

Major duties

• Documents, maintains, and retrieves electronic records.
• Responsibly and accurately handles financial transactions and/or commits fiscal resources.
• Performs a variety of complex clerical projects and assignments.
• Purchases office supplies and maintains appropriate basic office supplies.
• Reviews timesheets for errors and completeness.
• Prepares or assists in the preparation of various agency documents, forms, and reports. Reviews and verifies fiscal report for accuracy; investigates and corrects errors to ensure compliance with established procedures and policies.
• Prepares routine office correspondence.

Required qualifications
This position requires high school graduation or equivalent and two years of clerical experience.

Desired qualifications
Preference will be given to candidates who clearly demonstrate following skills and experiences in their letter of interest.

• Skilled user of Microsoft Word, Excel, Outlook, and PowerPoint.
• At least one year of experience compiling and sorting data, performing basic mathematical calculations, and creating graphs and flow charts based on that data.
• At least one year of experience writing memorandums, letters, or business correspondence on behalf of supervisor or company; top candidates will have strong writing, editing, and English grammar skills.
• Professional demeanor and customer-focused communication skills on the phone and in person.
• Experience in human resources, fiscal/budget, or office management.

Why we work here
Employment Security employees:

• Make a difference in the lives of people looking for work.
• Receive affordable, quality healthcare, including medical, dental, and vision options.
• Get a generous, paid time-off package.
• Enjoy an employer-funded retirement plan.
• Can sign up for a deferred-compensation program, flexible-spending accounts and tuition reimbursement.
• Work in a challenging and fun environment with creative, talented, and diverse individuals.

How to apply
Your application materials must be received no later than 5 p.m. on November 13, 2009, to be considered for this position.

Complete and submit:

1) To download an ESD application, click the link below.
ESD Application

2) Letter of interest describing how you meet the qualifications for this opportunity

3) Résumé

Send your complete applicant package via e-mail to HRrecruiting@esd.wa.gov. Please reference the recruitment number in your email subject line.

To be considered for this position, you must submit a complete applicant package and follow the application instructions. Incomplete applicant packages will not be considered.

• Application materials must be in Word format (no PDF or scanned files).
• A signature is not required on the application form.
• Please do not password-protect the application form.
• Only electronically submitted materials are accepted.

The application package will be evaluated on quality and completeness as part of the screening/evaluation process. Should you have any questions regarding the application process please check the Frequently Asked Questions - Jobs at Employment Security page.

Agency profile
Employment Security Department (ESD) is one of the largest executive agencies in Washington State government. The mission of Employment Security Department is to help Washington's workers and employers succeed in the global economy by delivering superior employment services, timely unemployment benefits, and a fair and stable unemployment insurance system.

Employment & Career Development Division profile
WorkSource sites statewide and the Web site provide no-fee job-listing and referral services to match employers and job seekers. Special programs and services are available for employers, welfare recipients, veterans, farm workers, persons of disability, unemployment insurance claimants, youth and others. We are here to help workers find employment that leads to long-term career growth.

Other information
As a condition of employment, the successful candidate accepting this position must comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the Washington Federation of State Employees.

Employment Security Department is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request for individuals with disabilities.

Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternate format should provide contact information via e-mail, or via telecommunications device for the deaf at 800-676-3777.