(1) Non-permanent full-time position
Expected Duration: November 16, 2009 - June 30, 2010

The opportunity
The Seattle-King County Area WorkSource office located in Auburn is recruiting for an Office Assistant to provide complex clerical and administrative support to Area office staff. The position will be responsible for establishing the organization and maintenance of working files and tracking systems.

Major duties

• Establishes a process for organizing working files that consist of both hardcopy files and electronic files.
• Creates a system for tracking personnel requests, position status and organization, staff evaluation information and length of service; purchasing requests and invoicing; and working assignments.
• Verifies that all incoming requests are correctly coded and include all required documentation.
• Reconciles timesheets and leave slips as well as confirms coding is correct.
• Gathers pertinent area information and assembles reference notebooks and resource materials for management staff.
• Establishes a process for submitting routine reports according to deadline and agency requirements.
• Set-up calendars in MicroSoft Outlook and assists with scheduling and follow-up.
• Updates and distributes frequent changes to the phone lists and organization charts for WorkSource Development Area (WDA 5) offices.
• Provides telephone support to the area.

Required qualifications
This position requires high school graduation or equivalent and two years of clerical experience.

Desired qualifications
Preference will be given to candidates who clearly demonstrate the following skills and experiences in their letter of interest:

• Knowledge of WorkSource systems and operations.
• High level of expertise working in MicroSoft Excel and PowerPoint.
• Understanding and experience with records management and archiving.
• Ability to multi-task with frequent interruptions.
• Ability to establish priorities in a fast-paced, high demanding and sometimes stressful environment.
• Excellent customer service skills.

Why we work here
Employment Security employees:

• Make a difference in the lives of people looking for work.
• Receive affordable, quality healthcare, including medical, dental, and vision options.
• Get a generous, paid time-off package.
• Enjoy an employer-funded retirement plan.
• Can sign up for a deferred-compensation program, flexible-spending accounts and tuition reimbursement.
• Work in a challenging and fun environment with creative, talented, and diverse individuals.

How to apply
Your application materials must be received no later than 5 p.m. on November 11, 2009, to be considered for this position.

Complete and submit:

1) To download an ESD application, click the link below.
ESD Application

2) Letter of interest describing how you meet the qualifications for this opportunity

Send your complete applicant package via e-mail to HRrecruiting@esd.wa.gov. Please reference the recruitment number in your email subject line.

To be considered for this position, you must submit a complete applicant package and follow the application instructions. Incomplete applicant packages will not be considered.

• Application materials must be in Word format (no PDF or scanned files).
• A signature is not required on the application form.
• Please do not password-protect the application form.
• Only electronically submitted materials are accepted.

The application package will be evaluated on quality and completeness as part of the screening/evaluation process. Should you have any questions regarding the application process please check the Frequently Asked Questions - Jobs at Employment Security page.

Agency profile
Employment Security Department (ESD) is one of the largest executive agencies in Washington State government. The mission of Employment Security Department is to help Washington's workers and employers succeed in the global economy by delivering superior employment services, timely unemployment benefits, and a fair and stable unemployment insurance system.

Employment & Career Development Division profile
WorkSource sites statewide and the Web site provide no-fee job-listing and referral services to match employers and job seekers. Special programs and services are available for employers, welfare recipients, veterans, farm workers, persons of disability, unemployment insurance claimants, youth and others. We are here to help workers find employment that leads to long-term career growth.

Other information
As a condition of employment, the successful candidate accepting this position must comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the Washington Federation of State Employees.

Employment Security Department is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request for individuals with disabilities.

Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternate format should provide contact information via e-mail, or via telecommunications device for the deaf at 800-676-3777.